Introduce Program Management to Your Organization
Use programs to align projects to your strategic goals.
Member Challenge
- Organizations are faced with managing multiple simultaneous projects.
- Project Managers are struggling to deliver on highly integrated projects and stakeholders are confused about the status of these projects.
Our Advice
Critical Insight
- Organizations underestimate the value that a unifying process/framework will have across numerous related projects
- Business needs and goals are always changing and organizations need to be able to adapt.
- You may not realize that there are overlaps or gaps between your projects. You can use program management to fill these gaps and start to maximize the benefits of your projects and improve delivery.
- Projects are investments to further goals and programs, and program managers can mitigate risks to protect those investments
- Although programs can really optimize a portfolio, it is important to remember that they require additional overhead and starting too many at one time could impede desired results. It is best to build programs one at a time, and only if it makes sense to do so.
Impact and Result
- Optimize your portfolio with programs. If you have a collection of heavily dependent and integrated projects that all relate to a single and unified objective you can group them as a program.
- Get control of interdependent projects with programs. If leadership is concerned about the overhead of programs, that’s okay. Just group and run your projects together in programs to improve delivery.Once they see the value of coordinating related projects, they are more likely to buy into the concept and you can focus more the programs strategic goal alignment.
Research & Tools
Start here – read the Executive Brief
Read our concise Executive Brief to find out why you should consider program management to improve delivery and maximize benefits from related projects, review Info-Tech’s methodology, and understand the two ways we can support you in completing this project.
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Introduce Program Management to Your Organization – Executive Brief
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Introduce Program Management to Your Organization Sample
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Introduce Program Management to Your Organization – Phases 1-2
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1. Assess current projects and determine your next program
Look at how you currently deliver projects and realize benefits. With a list of projects and initiatives created you will be ready to create your next program.
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Introduce Program Management to Your Organization – Phase 1: Assess Current Projects and Determine Your Next Program
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Benefits Realization Assessment Tool
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Project Program Organizer
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Program Manager
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2. Initiate program
Initiate the program you established. Make sure you have the right people so that your program starts off on the right foot.
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Introduce Program Management to Your Organization – Phase 2: Initiate Program
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Program Stakeholder Register Template
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Initial Program Charter Template
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Onsite Workshop: Introduce Program Management to Your Organization
Onsite workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn't enough, we offer low-cost onsite delivery of our project workshops. We take you through every phase of your project and ensure that you have a roadmap in place to complete your project successfully.
Do-It-Yourself Implementation
The slides in this Best Practice Blueprint will walk you step-by-step through every phase of your project with supporting tools and templates ready for you to use.
Project Accelerator Workshop
You can also use this Best Practice Blueprint to facilitate your own project accelerator workshop within your organization using the workshop slides and facilitation instructions provided in the Appendix.
Module 1: Start With Program Fundamentals
The Purpose
Understand what program management is, and assess your current benefits delivery practices in order to use projects to create programs that align with your strategic goals.
Key Benefits Achieved
Stakeholder alignment on project management next steps.
| Activities | Outputs |
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| 1.1 SWOT Analysis |
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| 1.2 Benefits Realization Assessment Survey |
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| 1.3 List current organizational initiatives and IT goals |
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| 1.4 Project Program Organizer |
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| 1.5 Program Charter |
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Module 2: Program Wireframe
The Purpose
Establish the right people that need to manage or be part of your program so you can get it off the ground.
Key Benefits Achieved
A tactical plan to help implement program management next steps.
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| 2.1 Determine potential program sponsor |
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| 2.2 Stakeholder Register |
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| 2.3 Document project benefits |
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Testimonials
I love the service and all of the information!
Best part was help / guidance from the analyst - Travis Duncan. Worst part, which wasn't even too bad, was tweaking the documents to fit our needs. It is a must-do for us, so we were totally fine to spend the time. Like I said, not bad at all but if you'...
not sure on the overall impact yet. The call was very helpful to understand the capabilities and tools that exist at InfoTech related to this area. It was also good to establish the relationship with Ugbad Farah. She did a nice job explaining the tool...